Office Technician (T) - Early Childhood Education

Job Description and Duties

The Office Technician (OT) is an integral part of the ECE Department. The OT is responsible to support ECE staff by performing clerical duties including, but not limited to, answering the phone/videophone, email correspondence, making copies, maintaining and processing timesheets, typing forms, reports, memos, letters, and information for families; typing, sending, and tracking IEP forms; recording and reporting student attendance; obtaining bids and completing and following-up on purchase orders; tracking toddler registrations and communicating with families and other related CSD departments regarding paperwork; creating and distributing the department newsletter, maintaining files; ordering and organizing supplies; sending and tracking work orders; scheduling and following-up on the annual IEP meetings and the ASP meetings for new students, and preparing the paperwork (or electronic paperwork) for triennial IEP meetings during the school year; distributing mail; completes monthly billing to SELPAs if needed; assisting classroom teachers and teaching assistants as needed in the department; contacting transportation for students, contacting substitute teachers with advance notice. Other duties may be assigned.

You will find additional information about the job in the Duty Statement.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) fluency in the American Sign Language language. If the State of California does not have a current record documenting your fluency in this language, you will be required to successfully pass an approved language fluency test prior to being hired.