Judicial Assistant JO#6790 (Judicial Assistant to Appellate Justice)

Job Description and Duties RESPONSIBILITIES • Provides legal secretarial support to central staff or other court attorneys and/or other professional staff. • Performs complex administrative, paralegal, and legal secretarial support that may involve substituting for judicial assistants to appellate court justices during absences or while vacancies are being filled. • Edits, proofreads, and reviews opinions and court orders and other related documents, using the electronic case management and document management systems, for correctness and accuracy with respect to grammar, spelling, punctuation, content, and organization; conforms opinions to uniform style using the California Style Manual and other style manuals, ensuring compliance with California Rules of Court. • Maintains scheduling and tracks cases calendared for oral argument and submission. • Prepares final opinions by checking cited facts for accuracy against all documents via electronic case management and document management systems, from the lower tribunal such as the clerk’s and reporter’s transcripts, administrative record, exhibits, and correspondence; validates legal authorities cited using resources found in the electronic law library and computer database such as state and federal reporters, state and federal statutes, citators, textbooks, handbooks, restatements, and legislative intent materials. • Communicates with the Reporter of Decisions regarding stylistic requirements and content of opinions; proofreads and carefully inspects galley proofs of all published opinions for complete accuracy; may transmit opinions and modifications to the Clerk’s Office for submission to the Reporter of Decisions. • Provides training and guidance to new staff. • Organizes and routes work using a document management system and follow up to ensure coordination and completion of assigned work; exercises skill in setting priorities; works closely with the Clerk’s Office to ensure that materials are received and sent out in a timely fashion. • May draft correspondence; independently initiate specified correspondence for signature by appropriate staff, as assigned. • Maintains, updates, and generates weekly and monthly reports. • Maintains office equipment and supplies. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Minimum Qualifications: Judicial Assistant: Equivalent to six (6) years of legal secretarial experience, including four (4) years of technical legal research. OR Bachelor’s degree and two (2) years of legal secretarial experience, including technical legal research. Additional directly related experience and/or college-level coursework may be substituted on a year-for-year basis for either of the paths outlined above. OR One (1) year as a Deputy Clerk OR two (2) years as a Lead Judicial Secretary or Assistant Deputy Clerk III OR three (3) years as a Judicial Secretary II with the judicial branch. Equivalent years of experience performing the duties of a class comparable in the level of responsibility to the classes listed above in a California Superior Court or California state-level government entity also qualify. Desirable Qualifications: Ability to accurately type 55 words per minute Please note: If you are selected for hire, the Sixth District Court of Appeal will require verification of employment eligibility or authorization to legally work in the United States.