Field Accounting Supervisor (Senior Accounting Officer (Supervisor))

Job Description and Duties This is a new advertisement that replaces JC-532318. Previous applicants to the prior JC should reapply to be considered. This position may be located in the following cities: Santa Barbara, San Francisco, San Jose, Concord, Los Angeles, Riverside, Santa Rosa, Sacramento, Fresno, San Diego, Van Nuys, Long Beach, Anaheim. Individuals who are eligible for a Training and Development assignment may also be considered for this position. Under the general direction of the Field Accounting Manager (Accounting Administrator I/SSM I), the Senior Accounting Officer (Supervisor) is primarily responsible for supervising accounting staff engaged in the processing of Vocational Rehabilitation (VR) Services Accounts Payable, in coordination with the FS&R VR Services Accounting Payable team. This includes daily oversight of invoice review, coding, reconciliation, and issue resolution using systems such as Aware, FI$Cal, and the WEX CalDOR Payment Portal. In addition, the supervisor directs staff in performing supplemental district-level accounting functions such as petty cash support, check issuance, and deposit processing, ensuring all activities are timely, accurate, and compliant with departmental policies and internal controls. The supervisor also coordinates with the Field Accounting Manager to support VR service and goods authorizations related to accounts payable activity, ensuring alignment with fiscal policy and service delivery requirements. This position supports consistent fiscal practices across field offices, audit readiness, and compliance with SAM, RAM, GAAP, and internal control standards, and applicable state and departmental fiscal policies. Multiple vacancies may exist. You will find additional information about the job in the Duty Statement. Special Requirements If mailing in an application, include JC#537807 on your State Application (STD678) in the "Examination(s) or Job Title(s) for which you are applying" section found under the “Questions” tab of your CalCareer application template. Applicants who do not submit the required information may not be considered for this job. Employment Application (STD.678): It is a requirement to submit work experience, dates, and hours worked, contact names and phone numbers of supervisors on the state application in order of current and old work experience. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed STD.678 may not be considered. • Do not submit any document(s) with your social security number on it• Do not submit your exam result(s) along with your application.• Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed application. This page is for examination use only. A resume, cover letter, and statement of qualification are required and must be included. Applicants must submit a Statement of Qualifications (SOQ) with their application in order to be considered. The SOQ is a discussion of the applicant’s experience which qualifies him/her for this position. The SOQ must specifically address the questions listed below, be numbered in the same order, and be no more than two pages in 12-point font. Questions: 1. Describe your experience using accounting and reporting software as it relates to accounts payable. 2. Describe your experience with participating on teams to improve processes and procedures. 3. Describe your experience with communicating, both orally and in writing, accounting policies and procedures to internal staff and management as well as external stakeholders. 4. Describe your experience leading teams with varying backgrounds and proficiencies. 5. Describe your experience motivating groups to accomplish a common goal and your leadership style. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • The ability to utilize and maintain the departmental automated accounting system.• The ability for planning, organizing, establishing work priorities, and interpreting and adhering to accounting policies and procedures.• The ability to utilize Microsoft Office applications.• The ability to provide excellent customer service.• The ability to communicate effectively, both orally and in writing, establish cooperative working relations, recognize critical issues and resolve issues in a professional manner.