OFFICE TECHNICIAN (TYPING)

Job Description and Duties Under the supervision of the Supervisor I, the Office Technician provides administrative, technical and program support to the State Personnel (SP) unit. Responsibilities include gathering, organizing, and tracking personnel and payroll data, maintaining electronic and physical records, supporting workflow continuity, and assisting in special projects. The position also provides backup support to the Classification and Pay (C&P) Management Services Technician as needed. Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for Personal Leave Program 2025 (PLP 2025) hours each month. For more details about PLP 2025, visit the California Department of Human Resources (CalHR) website. This posting may be used to fill future vacancies in accordance with 2 CCR §249.3 You will find additional information about the job in the Duty Statement. Special Requirements • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. This position requires the ability to type at a minimum speed designated on the Classification Specifications (link available in the minimum requirements section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed prior to being hired. Additional information regarding acceptable typing tests can be found on the CalHR website. Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Real ID Act: Effective May 31, 2025, and in accordance with the Real ID Act of 2005, access to all military installations will require a REAL ID compliant driver’s license or identification card issued by the DMV. Individuals who do not have a REAL ID must present one of the following acceptable alternative documents: a valid U.S. passport, a certified birth certificate, or an active or retired military ID. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Knowledge of office procedures, filing systems, and records management, including maintaining confidential personnel files and compliance with retention schedules. • Proficiency in Microsoft Office applications (Word, Excel, Outlook) and electronic document management systems such as SharePoint, CalHR ECOS, and Fl$Cal. • Ability to compose, proofread, and edit correspondence, reports, and other written materials accurately and efficiently. • Strong organizational skills with the ability to prioritize multiple tasks, meet deadlines, and track workflow independently. • Effective oral and written communication skills, including the ability to interact professionally with employees, service members, and management. • Experience coordinating meetings, appointments, travel arrangements, and providing administrative support for management-level staff. • Ability to gather, compile, and track information from multiple sources to support projects, personnel actions, and operational reporting. Ability to work with discretion handling confidential and sensitive personnel and payroll information.