Front Desk Receptionist (Office Technician (Typing))

Job Description and Duties **This is a re-advertisement. Candidates who previously applied do not need to re-apply. Your application is on file.** Cal OES is recruiting for an Office Technician (Typing) for the California Specialized Training Institute. Applicants only need to submit one application package to be considered for this position. Cal OES has advertised in San Luis Obispo County (JC 525175) and Santa Barbara County (JC 525205). The position will be based out of San Luis Obispo. Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply. Under the general supervision of the Supervisor I of the Administrative and Support Services Unit, the Office Technician (OT) performs work involved with the completion and/or review and processing of technical documents. Additionally, the OT provides technical information to departmental clientele and/or the general public, reviews and processes consultant contracts specific to the division, applies and communicates specific laws, rules, and policies related to program work. The incumbent must communicate effectively and function in an environment with demanding and changing priorities. You will find additional information about the job in the Duty Statement. Special Requirements • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. Application Package RequirementsTo have your application considered for this job opportunity: • List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678. • List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678. • Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours. • You must complete the “DUTIES PERFORMED” on the State Application (do not note “see attached resume” in this section). Failure to comply and your application is considered incomplete. • SROA and Surplus are encouraged to apply and must submit a copy of their letter. • Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service. If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency. NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail. **A candidate pool may be established for subsequent vacancies.****All hires may be subject to a criminal background check.****We encourage applicants to apply electronically.** Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Good organizational and time management skills and flexibility in response to changing workloads and priorities • Proficient written and verbal communication skills • Must be tactful and maintain a good rapport with other employees, peers, consultants, students, and visitors • Excellent Customer Service skills • Teamwork oriented • Competent in computer programs such as Excel, Outlook, TEAMs, SharePoint, and Word • Ability to stay objective/positive under pressure • Must be dependable – Attendance is an important factor in this position Statement of Qualifications All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration. A resume in lieu of the SOQ responses and a standard or generic SOQ may disqualify an applicant from consideration. Please review the Duty Statement and the Desirable Qualifications for the position. SOQ FORMAT INSTRUCTIONS: • The SOQ shall be no more than one page, single-sided, double-spaced in 12-point Arial font. PLEASE ANSWER THE FOLLOWING: • What interests you about working for CalOES/CSTI, and how do you see your values and goals aligning with our mission. • Please describe your background, education, and/or training as it relates to the duty statement and desirable qualifications. For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package