CCRA (Correctional Case Records Analyst)

Job Description and Duties The Correctional Case Records Analyst is responsible for calculating and modifying incarcerated person release and discharge dates, applying credits, enhancements, work credits, policies, and procedures to ensure that incarcerated people are confined and paroled from prison in compliance with existing laws, new legislation, and imposed sentences. This includes interpretation of appropriate laws and researching complex legal directives, as well as processing, maintaining, and controlling incarcerated person/parolee records, and acting as liaison with other units, institutions and agencies. As necessary, the Correctional Case Records Analyst may act as lead person over other Records Office Staff. Please see attached duty statement for full details. This is a 12 month Limited Term position that may be extended to 24 months, with the possibility of becoming permanent. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). CDCR employees are encouraged to use their existing CDCR email address on their application. You will find additional information about the job in the Duty Statement. Special Requirements • The position(s) require(s) completion of educational courses as specified in the Class Specification (link available in the Minimum Requirements section). Do not include any confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board. Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services Candidates new to CDCR or the Division of Juvenile Justice are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter. When submitting supporting documents, PDF file format is preferred. CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to www.e-verify.gov This advertisement may be used for other vacancies that occur during the life of this recruitment. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Willingness to create and promote an inclusive workplace that empowers employees from a variety of backgrounds, perspectives, and personal experiences. Knowledge of: Determinate and indeterminate sentence and parole laws; the classification process and purposes, activities, regulations, and functions of the California Department of Corrections, the Board of Prison Terms, the Narcotic Addict Evaluation Authority, and the Youth Authority as its operations relate to the California Department of Corrections; correctional administration; documents, forms, and processes used in the establishment, maintenance, control, and disposition of individual inmate and parolee criminal case records; training methods and planning and conducting in-service training programs; information disclosure statutes; California Department of Corrections' automated record-keeping systems. Ability to: Define, interpret, and take action on legal documents and court orders; analyze inmate records and recognize and correct discrepancies and irregularities; prepare accurate and concise reports; make arithmetical computations; prioritize workload and meet deadlines; read and write English at a level required for successful job performance; make sound decisions and recommendations in regard to the record-keeping function; provide criminal identification services necessary to the administration of the Department of Corrections; disseminate information to administrative, legislative, and judicial agencies, attorneys, and the general public; learn, understand, retain, and recall a broad range of highly technical data and apply it to individual cases; follow oral and written instructions; communicate effectively with other staff, inmates, and informational sources; operate a personal computer to access, enter, and retrieve information; progressively perform more difficult and analytical tasks in the correctional case record-keeping process.