Administrative Operations Supervisor (Supervisor I)

Job Description and Duties The Fiscal Services Division’s (FSD) Audit and Administrative Operations Section supports the administration of audit functions and operational oversight for the division. The section ensures effective fiscal and administrative operations by managing audits, coordinating division-wide initiatives, and developing policies and procedures that advance the division’s goals. This section strengthens internal controls, supports process improvements, and ensures compliance with control-agency requirements. Under general direction of the Division Chief the incumbent plans, organizes, and directs staff performing analytical and administrative activities within the Administrative Analysis Unit. The position is responsible for overseeing workload distribution, ensuring compliance with applicable policies and procedures, and maintaining effective internal controls. The incumbent plays a key role in supporting the strategic goals of the Section by promoting operational efficiency and accountability. You will find additional information about the job in the Duty Statement. Special Requirements Applicants must include a Statement of Qualifications (SOQ) for this recruitment. The SOQ is a narrative discussion prepared by the applicant describing how the applicant’s skills, knowledge, abilities, education, training, and experience, qualify them for the position. The SOQ serves as documentation of each candidate’s ability to present information clearly and concisely in writing. CARB will not consider applicants who fail to provide an SOQ with their application. Resumes do not take place of the SOQ. • Maximum number of pages: 1 Applications received without a SOQ, those that do not follow the instructions in this section, or answer the specific SOQ criteria below will not be considered. Cover letters and resumes do not take the place of SOQ. The SOQ must be submitted along with the STD 678. 1. Describe your experience managing or coordinating human resources and administrative support functions. Include specific examples of your experience with recruitment, hiring, on/off boarding, personnel processes, and providing guidance to management on HR-related matters. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Principles and practices of public-sector administrative operations, including managing division-wide administrative programs such as personnel and hiring, out-of-state travel, training requests, communications, facilities, and IT/service requests, and supervision of analytical and administrative staff. • Preferred knowledge of California state administrative and personnel policies, procedures, and control-agency requirements (e.g., CalHR, DGS, DOF, SCO) as applied in a state agency. • Ability to plan, organize, and direct the work of staff, including assigning workload, conducting performance reviews, and completing probation reports. • Ability to manage multiple complex, cross-divisional projects and strategic initiatives simultaneously and deliver results in a fast-paced environment. • Skill in research and analysis, process improvement, and developing policies, procedures, and written products such as proposals, justifications, and correspondence for executive and stakeholder audiences. • Must be dependable and reliable with great interpersonal skills.