HR Assistant (Personnel Technician I)

Job Description and Duties Are you looking for an exciting and fast-paced career? If so, The Department of Toxic Substances Control Human Resources Department is looking for an enthusiastic and motivated individual to join our Classification and Recruitment (C&R) team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, apply today! As a Personnel Technician you will have the opportunity to: • Work with and support the C&R analysts in the preparation of vacancy announcements including advertising on CalCareer • Prepare job advertisements for vacancies based on duty statements and special requirements utilizing the Examination and Certification Online System (ECOS) • Maintain selection/appointment materials, prepare and mail and/or electronically send out contact correspondence, and documents and ensure completeness of the hiring file • Assist the C&R team with minimum qualification, eligibility verification, A01 checks, drafting and sending conditional offer letters and ensuring all required pre-employment documents are received for final minimum qualification and eligibility check • Monitor C&R email inboxes and respond to inquiries regarding job vacancies/opportunities and examinations from candidates You will find additional information about the job in the Duty Statement. Special Requirements A Statement of Qualifications (SOQ) is required for the hiring manager’s review. Applications submitted without an SOQ will be disqualified. The SOQ must include your working title/classification, and place of employment where you gained the experience, should be no more than 1 page in length, Arial 12-point font size, and titled Statement of Qualification. Your SOQ should address the following: • Describe your education, training, knowledge, skills, and experience as it relates to Human Resources functions in classification and pay or recruitment. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: The successful candidate shall demonstrate the following: • Knowledge of the State hiring/certification process preferred • Knowledge of the State examination process preferred • Ability to maintain a high degree of confidentiality • Human Resource (HR) experience • Experience with California Department of Human Resources' (CalHR) Exam & Certification Online System (ECOS) preferred • Knowledge of Microsoft Excel, Outlook, Word, SmartSheet, Adobe Acrobat • Ability to interpret and apply laws, rules, standards, and procedures • Strong communications skills, both verbal and written • Ability to exercise good judgment and patience • Ability to shift priorities, workloads and work schedules to meet deadlines • Ability to work well under pressure • Ability to exercise initiative while working independently as well as cooperatively in a team environment • Excellent customer service skills working with the public • Experience providing clerical support using personal computers, scanners, copiers, etc.