OFFICE ASSISTANT (TYPING)

Job Description and Duties Monitors and enters CHP 415 Daily field Records, in the Activity Tracking System (ATS), for uniformed employees. Reviews CHP 415's and supplemental documentation for accuracy. Tracks time worked for pay period and Fair Labor Standard Act (FLSA) cutoff time frames. Prints and reviews attendance screen to compare to Area master schedule and ensure approved schedules are followed accurately. Reviews and corrects errors on attendance records to avoid FLSA overages. Processes and submits 415's for uniformed employees who are on a leave of absence by documenting time correctly and within cutoff deadlines. Maintains personnel records for sick leave and time off; records sick leave usage utilizing CHP 444. Reviews and maintains the CHP 65A, Alternate Work Week Certification - Uniformed, when an employee's shift length changes. Reviews FLSA reports for accuracy to meet internal and external deadlines, which include but are not limited to, the FLSA Non - Reimbursable Monthly Overtime Tracking, Work Period Overtime Reconciliation Report, Reconcile Overtime Report / Special Project Code Reconciliations, Excess Hours Report. The Attendance Clerk is responsible for processing incoming and outgoing mail for the office. All "incoming" mail received is sorted, opened and time stamped, with the exception of "Confidential" mail which will only be time stamped. After "incoming" mail is processed the Attendance Clerk will distribute and route mail to appropriate Area personnel. The Attendance Clerk is responsible for preparing outgoing mail, by packaging, placing address labels to destination, weighing and applying appropriate postage on letters or packages. All outgoing mail shall be ready for daily pick up. Electronic submission of forms DS 367, Age 21 and Older Officer’s Statement, and DS 367M, Under Age 21 Officer’s Statement and DS 427 Notice of Priority, Re-examination of Driver/Request for Regular Re-examination of Driver, using the Department of Motor Vehicles’ (DMV) Driver Safety – Law Enforcement Portal. Cross trains for other clerical desks and provides back-up for those assignments as needed. Performs other Clerical duties as assigned. You will find additional information about the job in the Duty Statement. Special Requirements • The position(s) require(s) a Background Investigation be cleared prior to being hired. This position requires the ability to type at a minimum speed designated on the Classification Specifications (link available in the Minimum Requirements section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed prior to being hired. Additional information regarding acceptable typing tests: https://calcareers.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Well organized with attention to detail; ability to multi-task; ability to follow written and oral instructions; strong interpersonal and communication skills; ability to work independently; excellent attendance; leadership.