OFFICE ASSISTANT (TYPING)

Job Description and Duties Under the general supervision of the Area's Office Services Supervisor I (Tying), the Office Assistant (Typing) is responsible for the proofreading, data entry and mailing of 215, Notice to Appear – Citations, CHP 281, Notice to Correct Violations and CHP 411, Proof of Services, to the courts and defendants. Separates and process citations CHP 215 with 12500(A) and 14601 violations, run driving records in California Law Enforcement Telecommunications System (CLETS) of all tickets, attach printouts and mail out to courts for processing. Files all citations/notices properly and maintains those files according to the retention period. Receptionist duties: Courteously and professionally answers telephones, routes calls to the appropriate desk, takes messages, makes various appointments (Vehicle Identification Number/Car Seat/Start Smart) and assists the public with various general questions. Greets and assists visitors at the reception counter directing them to the proper area personnel. Performs other duties, within the scope of the classification, as assigned. You will find additional information about the job in the Duty Statement. Special Requirements • The position(s) require(s) a Background Investigation be cleared prior to being hired. • This position requires the ability to type at a minimum speed designated on the Classification Specifications (link available in the Minimum Requirements section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed prior to being hired. Additional information regarding acceptable typing tests: https://calcareers.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Ability to multi-task and work in a fast-paced environment • Excellent organizational and time management skills • Excellent interpersonal skills, ability to work as a team player • Good attendance, punctuality, and dependability • Working knowledge of personal computers and office equipment