OFFICE ASSISTANT (TYPING)

Job Description and Duties Process 215 Notice To Appear Citations. Review all 215 citations for correct information, including cross referencing the California Vehicle Code for correct violation codes. Return 215s requiring corrections to Officers for completion of CHP 411s. Process and complete CHP 215S Continuation of Citations to various Courts and to the violators. Process and complete citations on the SACS, Statewide Automated Citation System to send to Court. Follow retention period of 1 year before purging CHP 215's. Process and complete citation log sheets in hard copy. Keep a log record of citation booklets as an excel spreadsheet and update regularly. Process and complete CHP 411's, Notice of Correction and Proof of Service to send to various Courts and to the violators. Process and complete CHP 281's, Notice to Correct Violations to Court and to the violators. Keep a log record of CHP 's 281's as an excel spreadsheet and update regularly. Follow retention period of 6 months to 1 year before purging CHP 281's. Process and complete CHP 267's, Notice of Parking Registration Violations and send to Data Ticket Processing Center. Follow retention period of 6 months to 1 year before purging CHP 267's. Process and complete STD 270's, Vehicle Accident Reports and send to Office of Risk and Insurance management. File STD 270's in Marin Area office with following the retention period of four years before purging. File STD 270's in Officer's Medical file at Marin Area office. Process and complete CHP 442's, Individual Accident, Injury and Safety Recognition Records and send to GGD Portal. File a copy of CHP 442 in Officer's Medical File. Process and complete CHP 208's, Traffic Prevention Reports to include with the STD 270 and CHP 442 as a packet when sending to GGD Portal. Process and complete Injury packets for Marin Area office and send to GGD Portal. Fax packets to SCIF. Mail to Injury Case Management Unit at HQ, and mail another copy to SCIF. Keep a digital copy in CAL/OSHA 300 on the computer with retention period of five years before purging. File a copy in Officer's Medical file. Help process and complete CHP 555'a, Traffic Collision reports as needed for Marin Area office. Complete data entry for Meter Reading Requests for the Smile BPI Copiers for Marin Area office quarterly. Cross train on other Office Assistant desks in Clerical to help assist others when needed. Other duties as assigned within the scope of the classification, to include cross training on other clerical position desks. You will find additional information about the job in the Duty Statement. Special Requirements • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. • The position(s) require(s) a Background Investigation be cleared prior to being hired.