Records Management Technician (Office Technician (Typing))

Job Description and Duties In accordance with CCR 249.3, this job control may be used to fill subsequent vacancies. Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025) which reduces an employee’s monthly salary by 3% in exchange for leave credits. The salary range(s) included on this job advertisement do not reflect this reduction in pay. Employees appointed to this classification will have their monthly salary reduced and will accrue PLP 2025 hours on the first day of each pay period in accordance with their applicable Bargaining Unit contract. PLEASE NOTE: All relevant work experience, skills sets, and professional qualifications must be listed on the STD. 678. Applications will be screened based on the information provided on the STD. 678 and not on your resume. Failure to include required information on the STD. 678 may result in elimination from the recruitment process. APPLICATIONS WITH "SEE RESUME" OR “SEE ATTACHED” WILL NOT BE CONSIDERED. Under the general supervision of the Staff Services Manager I, in the Data Unit, the Office Technician (Typing) (OT) will function as the Records Retention Coordinator for the CalGEM Central District office. The incumbent will be responsible for collecting records for California Public Records Act (CPRA) requests, data records requests, reviewing and processing detailed technical forms, and providing program information to stakeholders. ELIGIBILITY INFORMATION: If new to California state service, you will need to have taken and passed the examination for this classification in order to be hired for this position. If you are a current state employee, but do not have transfer eligibility or list eligibility, you will need to have taken and passed the examination for this classification in order to be hired for this position. Please go to CalHR’s website to review the exam bulletin: OFFICE TECHNICIAN (TYPING) Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If it is determined an applicant does not meet Minimum Qualifications, the applicant will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Applicants who have been withheld may file an appeal with the State Personnel Board. EDUCATION INFORMATION: If you are using education to meet the minimum qualifications for this classification, please provide your unofficial transcripts. Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must provide evaluated transcripts. The transcript evaluation must state the number of units to which foreign coursework is equal. Foreign education evaluation services can be found at https://www.naces.org. Official transcripts and official foreign degree transcripts will be required prior to appointment. If you are not using education to qualify for this classification, you do not need to submit transcripts. To bypass the required document, select Choose/Upload and select Bypass File. This position is contingent on budget approval. The Department of Conservation does not participate in the E-Verify system or STEM OPT extension program. Eligible applicants must be authorized to work in the United States without the need for visa sponsorship. You will find additional information about the job in the Duty Statement. Special Requirements • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. • This position requires travel. • This position requires a valid Driver’s License. • If you are using education to meet the minimum qualifications for this classification, please provide your unofficial transcripts. Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must provide evaluated transcripts. The transcript evaluation must state the number of units to which foreign coursework is equal. Foreign education evaluation services can be found at https://www.naces.org. Official transcripts and official foreign degree transcripts will be required prior to appointment. If you are not using education to qualify for this classification, you do not need to submit transcripts. To bypass the required document, select Choose/Upload and select Bypass File. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Ability to communicate effectively (verbally/written) • Excellent computer skills • Possess good interpersonal skills • Ability to work independently, as well as in a team environment • Ability to organize and prioritize multiple assignments • Ability to promote a positive working environment and relationship with others • Knowledge of: Modern office methods, supplies and equipment; Microsoft Office Suite including Word, Excel, Access, and Microsoft Outlook. • Ability to: Use basic math and proper knowledge of vocabulary, grammar, and spelling skills daily.