Maintenance Personnel and DCC Manager (Supervisor I)

Job Description and Duties Under the general direction from the Office Chief, a Supervisor II, for District 4 Maintenance Administration, the Supervisor I shall oversee Maintenance Administration personnel/administration transactions and the District 4 Communications Center (DCC). The incumbent shall oversee an administrative team working on the day-to-day operations of Maintenance's personnel transactions including, employee recruitment, retention, property control, records management, and procurement. The incumbent shall also oversee the 24/7/365 District Communications Center (DCC). The incumbent works closely with Division management to ensure the completion of milestones and project future milestones for recruitment and retention. Incumbent works closely with District Business Management office to validate vacant/filled positions and maintain Maintenance's procurement efforts, including routing of documents to secure concurrence from Division Management. The incumbent shall work closely with HQ Human Resources and external stakeholders, including local community groups, to plan D4 Maintenance's participation in hiring events and community outreach efforts, such as town halls and community events. Travel within District may be required to attend local recruitment events and hiring fairs. PARF# 04-27-0010, JC-536892 Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary salary reductions ranging from 2% to 4.62% in exchange for Personal Leave Program (PLP) hours. Please note that the salary ranges listed in this Job Control may not reflect these reductions associated with the 2025 Personal Leave Program. Please follow the link for more information regarding the 2025 Personal Leave program: http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113. Eligibility for hire may be determined by your score on the Supervisor I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to explore the Caltrans Career Compass, a helpful tool designed for candidates to understand and succeed in applying for positions with the State of California. You will find additional information about the job in the Duty Statement. Special Requirements • The position(s) require(s) a Background Investigation be cleared prior to being hired. • Possession of a valid driver’s license is required when operating a State owned or leased vehicle. • This position requires a LIVESCAN background check. • Statement of Qualifications (SOQ) is required. Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process. The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, and 12-point Arial font. • Provide examples that demonstrate your ability motivating staff and fostering accountability, to work through challenges and achieve goals as a team. • Describe your experience of implementing a policy, including obstacles that you have overcome. • Describe your leadership style and experience with supervising multidisciplinary units. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org. Please redact birth dates and social security numbers. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Must have comprehensive knowledge of the laws, rules, policies and procedures related to Caltrans Personnel Management. Must have an understanding of the department's mission, vision, goals, and objectives, and have the ability to provide direction in accomplishing them. Must be able to reason logically and use analytical skills to resolve complex issues in regard to personnel management, including, hiring, recruitment and outreach, procurement processes, property control, and records management . Must thoroughly understand the practice and principles of supervision and management and possess the ability to effectively communicate and train others. Required to analyze, mediate, and solve difficult problems regarding compliance with Federal and State laws, policies, procedures and directives. The incumbent will develop legal technically sound alternatives and solutions, which may include recommendations and changes in business operation. The incumbent must be able to develop, implement and direct effective administration and office procedures. This position requires a high degree of expertise in many areas dealing with personnel management and procurement. Must have the knowledge of general business practices; the principles and techniques of human resources; State and Federal laws related to employee rights and benefits; and the principles of personnel management. Must be able to evaluate and consider all factors and effectively develop action to react to any changes. Must be able to communicate effectively, both orally and in writing. Open communication is critical with District and Headquarters management and staff. Must have the ability to analyze data, develop and evaluate alternatives. Must possess the ability to express and present ideas and information effectively, develop and maintain good working relationships with management, staff, the general public, and community organizations. Must have the ability to make presentations, use of good judgment for project analysis and be able to handle multiple priorities. Must have the analytical skills to handle a variety of personnel and management problems. Must be able to analyze situations in an impartial in manner, develop alternatives and recommend an effective course of action. Should be familiar with modern technology and its application in the Department. Requires extensive knowledge of Equal Employment Opportunity, policies, procedures of public administration and education, techniques of preparing producing and disseminating information. Must have excellent communication skills and present ideas and information effectively, both in oral and written formats; must be able to present the Department effectively in a variety of complex and sensitive environments. Must be able to develop and maintain collaborative relationships with internal and external customers; handle sensitive and confidential information; conduct investigations; prepare and deliver presentations to small and large groups; act in a lead capacity; prepare clear, concise reports with meaningful statistical data; be proficient in using a computer with programs such as Word, Excel, Access, etc. Ability to analyze various situations that arise and determine an effective course of action. Must be able to prioritize workload to meet deadlines. Analytical skills are necessary in order to research and accurately apply appropriate laws, rules and policies and make sound recommendations. Must be able to reason logically and creatively and utilize a variety of analytical techniques in developing realistic conclusion and effective solutions to complex problems. Must be able to recognize potential programs and initiate or make recommendations for corrective measures. Must be able to research, analyze and make recommendations on a broad range of general administrative issues and problems. Must be able to negotiate settlement of complex issues to the satisfaction of all parties. Must have comprehensive knowledge of the Department's entire development and control process, including principles of administration, organizational and management practices. Must have knowledge of the basic concepts and principles of accounting and cost control of financial administrative and state government to develop recommended actions, strategies, and local operating procedures and policies in response to legislation and new policies.