Administrative Executive Assistant (Analyst I)

Job Description and Duties Under the direction of the Chief, Capital Outlay & Local Assistance Branch (Supervisor II), the incumbent is primarily responsible for the independent analysis of financial information for the California Department of Transportation's (Caltrans) bond funded programs, particularly the nine bond funds and accounts made available through the Proposition 1B Bond Act. Activities include evaluating, analyzing and maintaining financial information critical to assessing the progress and success of bond funded programs and for developing funding requests for bond sales. The incumbent is responsible for evaluating the impact of budget and program changes on future resources and commitments, in addition to completing special projects. Support will be offered to the Capital Outlay Unit as workload demands. PARF# 82-27-0009 / JC-536008 Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary salary reductions ranging from 2% to 4.62% in exchange for Personal Leave Program (PLP) hours. Please note that the salary ranges listed in this Job Control may not reflect these reductions associated with the 2025 Personal Leave Program. Please follow the link for more information regarding the 2025 Personal Leave program: http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113. Eligibility for hire may be determined by your score on the Analyst II exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. You will find additional information about the job in the Duty Statement. Special Requirements • Possession of a valid driver’s license is required when operating a state owned or leased vehicle. • Statement of Qualifications (SOQ) is required. Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process. The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, single spaced and no more than two pages in length, and 12-point Arial font. 1. Describe in detail your experience and qualifications related to this position. Emphasize your experience with budgeting, financial modeling, monitoring expenditures, and making financial or budget related projections. 2. Explain your proficiency with Microsoft Office (specifically MS Excel) software and any other programs you have used to complete the tasks and functions outlined in the duty statement. Please specify the names of any budget or financial programs you have used. 3. Describe experiences in which your role was tasked with making critical and challenging decisions that were appropriate, timely, and had widespread impacts. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org. Please redact birthdates and social security numbers. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Knowledge of Caltrans mission, goals and objectives; the state's budget development and fiscal management processes and requirements (e.g., State Administrative Manual and DOF requirements); and the Governor's Office, California Transportation Agency (CalSTA), and Caltrans budget policies. The incumbent shall be familiar with the legislative process and its corresponding impact upon the budget process as well as the sources of transportation funding. Must have the ability to communicate effectively to individuals and groups, both orally and in writing; plan and organize to complete complex research assignments; prepare and present technical information in a format suitable for management reporting; analyze information and make recommendations; and establish and maintain cooperative working relationships. Use of a computer is required, and incumbent is expected to demonstrate extensive knowledge of Excel in order to develop and complete spreadsheets. The incumbent shall also have a strong knowledge of Access and/or other database systems in order to complete assignments.