Administrative and Operations Analyst (Analyst I)

Job Description and Duties This is a limited-Term (LT), 12 months position, and may be extended for up to 24 months or may become permanent. The mission of the Occupational Safety & Health Standards Board (Board) is to promote, adopt, and maintain reasonable and enforceable standards that will ensure a safe and healthful workplace for California workers. Governed by a seven-member body appointed by the Governor, the Board ensures California’s workplace regulations are at least as effective as federal standards. The Standards Board also has the responsibility to grant or deny applications for variances from adopted standards and respond to petitions for new or revised standards. The independent board holds monthly meetings throughout California. The Board is the only agency in the state authorized to adopt, amend or repeal occupational safety and health standards or orders. (L.C.142.3) Department Website: https://dir.ca.gov/oshsb/ Working at the Occupational Safety and Health Standards Board (Board) means much more than showing up for a job. You will work on programs that are vital to the health and safety of our community, work force, and the state. We recognize the strength in teamwork. We know that by encouraging collaboration and diversity, educating employers in best practices, and protecting the health and safety of employees through enforcement of the California Labor Code and regulations will benefit our economy as a whole. Be part of a team that prides itself in making a difference for Californians. Under supervision of the Executive Officer (EO), the Analyst I will perform a wide variety of administrative, operational, and analytical duties for the Occupational Safety and Health Standards Board (Board) including, but not limited to: managing software project tracking platforms; coordinating web content posting and document remediation; submitting service tickets and coordinating with IT to provide services for overseeing tech equipment and track and maintain office supply inventories; executing document retention and digitization schedules; providing remote technical support for board meeting broadcasts; and backing up general administrative functions and front office duties. The incumbent must maintain a routine workload, meet internal and external deadlines, communicate effectively, and maintain professional working relationships. The Analyst I (AI) performs a wide variety of administrative, operational, and analytical duties for the Board. The incumbent serves as the primary administrator for the Board's web presence and internal tracking systems (including JIRA), coordinates document remediation for accessibility compliance, manages comprehensive tracking and inventory systems for technological equipment and general office supplies, and administers office records retention and digitization schedules. Additionally, the incumbent acts as a technical back-up for Board and Advisory Committee meeting streaming broadcasts, assists with procurement and vendor coordination, and provides general administrative support to ensure uninterrupted business operations. If you have not established List Eligibility for the Analyst I classification, please click on the link to the examination bulletin on CalCareers to complete the online assessment. Taking the Analyst I examination and establishing List Eligibility is a separate process from applying for this vacancy. Please be sure to follow all instructions for each process.highly sensitive proposed safety and health regulations, and evaluating and providing recommendations on petitions to revise regulations as well as requests for permanent variances from safety orders. This posting may be used to fill future vacancies in accordance with 2 CCR §249.3 To be considered for this Analyst I job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=4774 You will find additional information about the job in the Duty Statement. Special Requirements Directions for Statement of Qualifications: The Statement of Qualifications (SOQ) must be double-spaced and not exceed two (2) pages. Use Arial font, size 12. 1. Describe your background, education, or administrative experience that demonstrates your organization skills, attention to detail, and ability to learn new software or technical tasks quickly. In your response, explain how you prioritize competing assignments, manage routine workloads to meet deadlines, and communicate effectively with team members or the public. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Proficiency in utilizing project management tools and tracking platforms (such as JIRA) to organize workflows and generate status reports. • Experience formatting and remediating documents to ensure full accessibility compliance in accordance with state and federal standards. • Strong organizational skills with demonstrated experience managing asset inventories, hardware lifecycle tracking, and records retention/digitization schedules. • Familiarity with providing technical back-up or troubleshooting infrastructure for live virtual meetings, webinars, or broadcast streams. • Experience with routine administrative duties such as office supply inventory, file management, procurement tracking, and vendor coordination. • Exceptional interpersonal and communication skills, with the ability to build collaborative working relationships across multi-disciplinary teams. • Strong attention to detail, excellent problem-solving capabilities, and the ability to manage a routine workload while meeting strict internal and external deadlines. • Proficiency with standard office productivity software, including the Microsoft Office Suite.