Business Operations Support Analyst (Analyst II)

Job Description and Duties This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by performing a variety of fiscal and analytical duties for the Office of AIDS (OA). The Analyst II contributes to the oversight, monitoring, and maintenance of Office of AIDS’ (OA’s) budget and fiscal expenditures. Incumbent primary responsibilities include resolving invoice inquiries, reconcile payments and update fiscal trackers, monitor fund source trackers. Monitors procurement funded through stakeholder proposal allocations and completion of payments resulting from all Office of AIDS procurements. Analyst II primary focus is to monitor and maintain tracking of all stakeholder proposal funds and resulting procurements as well as any replacement funding disbursements to local entities. As needed, this position will also work to research and maintain encumbrance balances and assist with check deposits. The incumbent works under the supervision of the Manager II, Chief of the Support Branch. In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/CDPHRecruitment You will find additional information about the job in the Duty Statement. Special Requirements For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted. A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control # (536603) and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission. Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at www.CalCareers.ca.gov. Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application. If you are unable to submit your application electronically through your CalCareers account, please email apply@cdph.ca.gov for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or, a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: (1) Experience in Contracts, Encumbrances, Invoicing, Expenditure and Revenue tracking, and Federal grants (2) Ability to multi-task in a fast-paced environment. (3) Knowledge and experience working in Excel (4) Knowledge and experience working with budgets and reconciliation (5) Show a high level of organization, attention to detail, and ability to meet deadlines Statement of Qualifications (SOQ) • Describe in detail your work history that could be considered as analytical, technical, clerical, and/or customer service. What was your level of responsibility in this role? Provide the length of time in each job, including start and end dates (month and year). If your experience is in the Analyst I classification, please specify your range. Note: For a glossary of terms, please click here. • Please describe how your education and/or experience managing contracts, invoicing, fiscal monitoring, and encumbrances (if applicable) qualifies you for this position.