Facilities Project Analyst (Analyst III)

Job Description and Duties Under general direction of the High-Speed Rail Authority’s (Authority) Facilities Project Manager, a Supervisor II, the Analyst III (Facilities Project Analyst) performs advanced journey-level analytical and consultative work requiring a high-degree of professional judgment to support complex facility operations with department-wide impact. The incumbent conducts detailed research, develops planning documents, analyzes regulatory and operational requirements, prepares recommendations for management, and coordinates activities with Authority staff, vendors, and external partners. Responsibilities include supporting facility construction and space-planning efforts, administering the Authority’s facility sustainability reporting and annual sustainability roadmap, managing the Appspace desk reservation system, overseeing facility-related contract documentation, and maintaining key components of the Authority’s telework program. This is a limited-term position for 12 months that may be extended to 24 months or become permanent. You will find additional information about the job in the Duty Statement. Special Requirements A Statement of Qualifications (SOQ) is required for this position. An SOQ is a narrative that describes your qualifications for this position. The SOQ must be no more than two (2) pages, 12-point font, organized and numbered as reflected below. You must respond to all the following items. Applicants who do not follow these requirements may be disqualified from the hiring process. • Describe your experience analyzing data and developing reports for stakeholders. Include the types of data you’ve worked with, the tools or methods used to compile and verify information, and how you transform complex findings into clear, accurate, and actionable reports. Also discuss any experience preparing regular reporting deliverables, dashboards, compliance submissions, or narrative summaries that support decision-making. • Describe your experience managing or coordinating facility-related projects or initiatives. Explain your approach to planning, organizing, sequencing tasks, communicating requirements, and working with staff, vendors, or external partners. Include how you ensure projects stay on schedule and adapt to changing priorities. Applications received without the SOQ may not be considered. Resumes, letters, and other materials will not be considered in the place of the SOQ. Artificial intelligence (AI) tools such as ChatGPT, website searches, and third-party reviewers can be helpful in researching responses to the SOQ; however, by submitting your application for this position, you understand and acknowledge the SOQ you submit is your own work, in your own words, and accurately reflects your knowledge, skills, abilities, and experiences. Submitting an SOQ that is not your own may be cause for disqualification from the hiring process. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Demonstrated experience preparing formal written materials such as reports, staff communications, operational guidance, or project documentation. • Experience performing data collection, organization, or analysis using spreadsheets, databases, or other analytical tools. • Experience coordinating work or information between multiple teams, units, or external partners as part of a regular job function. • Experience developing communications for staff, management, vendors, or other stakeholders as part of operational or project activities. • Facility operations experience. • Knowledge of sustainability reporting practices. • Knowledge of contract management processes and documentation standards. • Ability to write and edit with strong attention to detail, using proper grammar, spelling, and punctuation. • Ability to manage multiple assignments, prioritize deadlines, and adapt to changing workloads. • Strong analytical skills and ability to interpret and present data clearly. • Proficiency with computer applications and the ability to learn specialized administrative and facility systems. • Strong customer service skills and the ability to maintain effective working relationships with staff, vendors, and external partners.