ACCOUNTING OFFICER (SPECIALIST)

Job Description and Duties Under the general supervision of the Accounting Administrator I – Supervisor, the Accounting Officer – Specialist (AO) is responsible for independently performing professional accounting duties, auditing and scheduling the complex contract invoices requiring understanding of entire process for payment by the State Controller’s Office (SCO) or through the Revolving Fund, and processing the direct transfers. Reconcile data and other required transaction documents of adjustments with the SCO to ensure accuracy and integrity of financial data. The incumbent exercises moderate control in the administration of established policies and procedures, and has considerable contact with management, program, control agencies, other government offices, and members of the public. ***Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey You will find additional information about the job in the Duty Statement. Special Requirements ***While US mail applications are still accepted, applying electronically through your CalCareers account is strongly encouraged.*** NOTE: If applying by mail, please do not submit the “Equal Employment Opportunity” questionnaire (page 10) with your completed State Application (STD 678). This page is for examination use only. Candidates who reside outside of the State of California may be admitted to the job interview. However, upon job offer candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded. Applicants must submit the required documents in order to be considered for this position. Failure to complete the STD 678 in its entirety may result in disqualification, resumes and/or Statements of Qualifications do not take the place of the STD 678. You must clearly indicate the basis of your eligibility (i.e., list, transfer, SROA/Surplus, reinstatement, etc.), classification title, position number, and job control number in the Examination/Job Title section. ***Foreign Degrees or Transcripts – Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. DSH accepts foreign transcript evaluations that are completed by one of the services listed on these webpages: • National Association of Credential Evaluation Services • Association of International Credential Evaluators, Inc. or Commission on Teacher Credentialing Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Ability to provide excellent customer service. • Excellent attendance, punctuality and dependability. • Ability to communicate professionally and effectively, verbally and in writing, with a variety of stakeholders, employees, control agencies, and supervisors/managers. • Ability to handle multiple priorities simultaneously and effectively in a fast-paced environment. • Ability to exercise good judgment, work well under pressure, and meet assigned deadlines. • Excellent organizational and time management skills. • Ability to work independently and in a team environment. • Prepare clear, complete and concise reports. Statement of Qualifications The Statement of Qualifications (SOQ) shall not exceed two (2) pages in length and must be written in 12-point Arial font. You must number and write out each question followed by your response. The document shall be titled “Statement of Qualifications – (Your Full Name)” 1. Please describe your experience with contracts, purchase orders, and invoice processing. 2. What is your experience in dealing with internal and external customers?