ANALYST II

Job Description and Duties Under the supervision of the Chief of Plant II, this position provides business services support to the Maintenance Operations and Event Services departments. Perform various support staff functions such as inputting data, typing reports, prepare purchasing and contracting documents; manage contracts; prepare billing submittals; reconcile payable invoices; organizing office files; reviewing timesheets; as well as prepare and tracking annual, monthly, and weekly reports; provide budget management and budget reports for facility units and Chief of Plant; annual reports for various state agencies and coordinate implementation of state required processes. You will find additional information about the job in the Duty Statement. Special Requirements • The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions. • Participation in DMV Pull Notice Program • Applicants must submit a Statement of Qualifications (SOQ) to demonstrate specific experience listed on the duty statement that qualifies you for this position. The SOQ must be typed, titled “Statement of Qualifications”, must not exceed one (1) page in length and must be single-spaced using Arial 12 pt. font. Each question of the SOQ must be addressed and responded to in the same order as listed below. Resumes are required and do not take the place of the SOQ. APPLICATION PACKAGES RECEIVED WITHOUT AN SOQ WILL BE REJECTED. 1. Describe your experience with administrative recordkeeping, purchasing, or processing financial documents. Specifically, detail how you ensure compliance with purchasing guidelines, track receipts or partial deliveries, and catch errors or discrepancies before payment. 2. The Analyst serves as a main point of contact, receiving and dispatching maintenance work requests, coordinating with internal teams, and assisting clients or the public during busy event cycles. Describe a time when you managed multiple competing priorities in a fast-paced environment. How did you organize incoming requests, keep stakeholders informed of progress, and maintain a professional demeanor when dealing with sudden changes or demanding situations? 3. This position is responsible for gathering operational data, tracking asset/fleet logs, assisting with environmental or administrative compliance reports, and managing timekeeping records for unit staff. Describe your experience gathering data from various sources, compiling it into spreadsheets or reports, and checking your work for accuracy. Provide an example of an administrative task or report you have managed. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Read, understand, and follow written instructions and procedures. • Communicate effectively. • Understand and follow verbal instructions. • Ability to maintain regular, consistent, acceptable attendance, punctuality, and dependability. • Ability to spell correctly, use good English grammar, and calculate solutions to mathematical problems involving addition, subtraction, multiplication, and division. • Interact with various levels of staff and management in a professional and courteous manner. • Ability to gain the trust and rapport of others. • Maintain the confidence and cooperation of those contacted during the course of work. • Operate a State-owned vehicle to traverse the property and distribute materials throughout different locations on the property. • Ability to maintain confidentiality. • Ability to work in a fast-paced environment with changing priorities; ability to consistently re-prioritize and multi-task; ability to work under pressure and time constraints. • Position requires a professional, diplomatic demeanor and exceptional relationship-building skills with a variety of personalities. • Ability to work well with a wide variety of personalities. • Ability to listen and understand information and ideas and the ability to communicate information and ideas so others understand. • Ability to assess issues and quickly identify the best possible solutions. • Outstanding customer service skills, interpersonal skills, consultative abilities, exhibit tact and diplomacy in verbal and written communications, and possess a strong work ethic. • Ability to be discreet, professional and maintain confidentiality. • Proficiency in the use of a personal computer, using the standard Microsoft Office suite of software, and electronic data processing systems will be required to complete many of the duties.