Special Assistant (Analyst II)

Job Description and Duties The Office of Legal Affairs (OLA) represents the California Department of Corrections and Rehabilitation (CDCR) in legal matters, provides legal advice to Departmental leadership, assists in investigations of employee misconduct, and pursues disciplinary action. OLA is comprised of various legal teams and administrative support units located in Sacramento, Bakersfield, and Rancho Cucamonga. Under general direction of the Chief Deputy General Counsel (CDGC), Employment Advocacy and Prosecution Team (EAPT) for OLA, the Special Assistant is primarily responsible for providing independent analytical and administrative services for OLA Executive Management and carrying out a variety of critical and time sensitive projects. The incumbent is required to acquire a working knowledge of department activities, policies, procedures, and projects and assignments in progress and stay appraised of related changes. The incumbent must exercise initiative and use sound judgement to successfully complete assignments, manage workflow, adjust to changing priorities, and meet strict deadlines. The incumbent must be comfortable with managing interruptions and reprioritizing tasks under pressure. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Human Resources Technology System CDCR Headquarters has implemented a new automated system to streamline the hiring process. The Human Resources Technology System (HRTS) is an intuitive, user-friendly system that provides applicant access to real-time updates throughout the hiring process. HRTS will require new candidates to set up an account, which allows them to track their application's progress. Through their account portal, candidates will also be able to provide any additional information needed in the hiring process, including setting up interviews as needed. After the final filing date, applicants will receive an email from DoNotReply@cdcr.ns2cloud.com or DoNotReply@CDCR (depending on the email provider), with direction on creating and/or accessing their account. For HRTS communication, this is in reference to Job Requisition (JR) 4644. CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their application. This advertisement is for an Analyst II position located in Sacramento. Please indicate the position number on your application: 065-400-5393-801. Note: Main communication for this position will be through email. please ensure you have a valid email address on your application. Effective July 1, 2025, the Personal Leave Program 2025 (PLP 2025) was implemented in response to the status of the State budget. PLP 2025 requires that each full-time employee receive a 3% reduction in pay in exchange for five (5) hours of PLP 2025 leave credits monthly through June 2027. Salaries do not reflect the recent changes. See the Essential Functions attached to the Duty Statement for further information. You will find additional information about the job in the Duty Statement. Special Requirements Do not include any confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined that an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board. Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services. Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting. When submitting supporting documents, PDF file format is preferred. CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to www.e-verify.gov. This advertisement may be used for other vacancies that occur during the life of this recruitment. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Experience acting on behalf of or communicating effectively with executive staff within a large government agency or equivalent. • Experience and ability to work collaboratively with executive staff to meet the department’s or company’s mission and goals. • Experience with organizing, coordinating, and evaluating complex issues. • Ability to plan ahead, take initiative, identify issues, and advise the Chief Deputy General Counsel and Assistance Chief Deputy General Counsels with developing solutions. • Basic understanding of procedural rules for state courts and state administrative tribunals. • Ability to edit, monitor and maintain busy executive calendars and travel schedules, and to schedule meetings with stakeholders and executives. • Ability to review and evaluate complex state and internal rules for hiring, training and employee discipline. • Basic knowledge of state processes and rules for employee discipline and disciplinary appeals. • Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued. Statement of Qualifications Answer each question below in three pages or less using Arial 12-point font and single spacing. Do not provide a single narrative response, rather state each question and respond with your answer after each question. Include your name on the top of the first page. • Describe your experience working collaboratively with executive staff or high level stakeholders to meet the department's or company's mission and goals. • Describe your experience which demonstrates your ability to organize, coordinate, and effectively address multiple complex issues. • Describe your experience with assisting executives or attorneys with managing calendars, drafting meeting agenda, and monitoring deadlines. • Describe your experience or comfort level with state processes and rules for employee discipline and disciplinary appeals.