Administrative Services Analyst (Analyst I)

Job Description and Duties This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by providing administrative support to Facilities Management Services (FMS) in the areas of budget and fiscal operations, procurement and contracts, business services, employee training, recruitment, and personnel-related activities. The incumbent works collaboratively with FMS analysts, supervisors, and managers to gather and review information, maintain records and tracking systems, prepare reports and supporting documentation, and to assist with the coordination of administrative activities that support efficient FMS operations. In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/CDPHRecruitment You will find additional information about the job in the Duty Statement. Special Requirements For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted. A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control # (536961) and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission. Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at www.CalCareers.ca.gov. Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application. If you are unable to submit your application electronically through your CalCareers account, please email apply@cdph.ca.gov for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or, a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Experience providing administrative support in a professional office environment. • Experience with budget, fiscal tracking, invoice processing, or financial records. • Experience with procurement, purchasing, service orders, or contract-related activities. • Experience maintaining databases, spreadsheets, tracking logs, and electronic records. • Strong organizational skills with the ability to manage multiple assignments and meet deadlines. • Experience supporting recruitment, interview scheduling, hiring, or onboarding activities. • Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams. • Strong written and verbal communication skills and ability to work effectively with staff at all levels. Statement of Qualifications (SOQ) Instructions: The SOQ must not exceed two (2) pages in length, 12-point arial font, Job Control and full name at the top. Failure to follow these guidelines may result in disqualification from consideration for this position. Describe your experience in each of the following areas in a numbered response and include the length of time along including start and end dates (month and year) of each position: 1. Analytical (and level of responsibility) 2. Clerical 3. Technical (and level of responsibility) 4. Customer service 5. Years of academic education from an accredited college or university If your experience is in the Analyst I classification, please specify your range. Note: Applicants are not expected to have experience or education in all areas. For a glossary of terms, please click here.