IT Acquisitions Analyst (Information Technology Specialist I)

Job Description and Duties The California Air Resources Board (CARB), referred to as "The Board", is a dynamic and innovative leader in setting and implementing controls to protect and improve air quality for the citizens of California. The Board's scientific and technical programs rely extensively on web-based information systems. The mission of the Office of Information Services (OIS) is to leverage the most effective information technologies available to achieve CARB and Environmental Protection Agency (EPA) program goals. The mission includes ensuring such technologies are professionally managed, properly maintained and efficiently used. The Portfolio & Project Management Office Branch (PPMO) is responsible for leading the most complex CARB Information Technology (IT) projects and contracts. CARB’s IT PPMO branch manages an average of more than $100 million in IT projects and contracts each year and promotes the use of standardized project management methodologies and best practices throughout the organization. The IT Procurement Contracts & Reporting Section (ITPCRS) is responsible for managing complex and sensitive IT Services and Goods acquisitions. ITPCRS manages and oversees the planning, projecting, and executing of all IT acquisitions (e.g., Request for Proposal, (RFP), Request for Offers (RFO), Request for Quotations (RFQ) and Invitation for Bids (IFB)). Develops, facilitates, and communicates with Program staff to draft the Statement of Work. Selects the best IT acquisition strategy, obtains quotes, and develops the hardware/software acquisition completely; ensures appropriate approvals and signatures are obtained, funds are available, and IT acquisitions are processed accurately, timely, and within budget while ensuring all documents sustain any type of audit. Oversee the OIS budgeting process, legislative bill reviews, and approve expenditures. Under direction of the IT Supervisor II (IT Sup II) of the ITPCRS within the PPMO, the IT Specialist I (ITS I) manages complex IT-related contracts, including services agreements, software licenses, and hardware maintenance contracts. This position works on the complex, high -risk, politically sensitive, and high-cost IT procurements. The ITS I researches, analyzes, determines and/or recommends solicitation vehicles/methods to utilize for formal or informal IT Goods and/or Services procurements such as, RFPs, RFOs, RFQs, etc. The ITS I conducts business activities in a professional manner leading to superior customer satisfaction and delivers services meeting or exceeding customer expectations. The ITS I is responsible for individual decisions and actions while working on systems using best practices and innovative technologies. See attached Duty Statement for more information. You will find additional information about the job in the Duty Statement. Special Requirements Applicants must include a Supplemental Questionnaire (SQ) for this recruitment. Applications without an SQ or including an SQ that does not directly answer all the items below will not be considered. Cover letters and resumes do not take the place of the SQ. Maximum number of pages: 2 (Arial font, 12 point, single spaced, 1-inch margins) 1. Demonstrate your experience working with IT procurement and contracts, developing Statements of Work and contract language. 2. Provide an example of your ability to communicate both orally and in writing with all levels of departmental staff, as well as external entities, including directorate and management. 3. Demonstrate your experience working with control agencies, such as the Department of General Services (DGS) and/or the Department of Technology (CDT) or comparable external or private sector experience. 4. Describe your experience working on a complex procurement. What made it complex? What was the outcome? The SQ must be in the following format to be considered: 1. Question Answer 2. Question Answer 3. Question Answer 4. Question Answer Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Experience in taking initiative and easily adapting to multiple assignments with the ability to meet critical deadlines with changing priorities. •Ability to determine the appropriate spending authority for Departmental IT procurement activities in compliance with SAM, SCM, California Department of Technology (CDT), and Department of General Services (DGS) requirements. • Team player who is able to build rapport with customers, co-workers, and management. • Demonstrate a service-oriented, customer relations-sensitive attitude. • Ability to work with technical and non-technical staff, and bridge communications between various stakeholders. • Ability to research, understand, interpret, and articulate applicable laws, rules, and regulations and provide clear, concise, and effective written actions and documentation to support decisions.