Civil Service Apprenticeship Programs Analyst (Analyst III)

Job Description and Duties Why join CalHR? The California Department of Human Resources (CalHR) was named a 2026 Gallup Exceptional Workplace Award winner for strengths development, a national recognition of organizations that build cultures helping people do their best work. This honor reflects our department-wide investment in a strengths-based workplace that supports growth, leadership and a stronger employee experience. Join CalHR to work in an environment that prioritizes professional development and public service. The California Department of Human Resources (CalHR) is the pillar of human resources management for all state employees. Our success is made possible by the hard work of more than 400 CalHR team members who serve as trusted advisors to our strategic partners and the public. If you are interested in providing exceptional human resource services and guidance, CalHR is the place for you. By joining our team, you’ll have the opportunity to make a meaningful impact while working alongside passionate professionals. Get to know us more here! CalHR employees are excluded from bargaining and are eligible to receive enhanced benefits, such as CoBen benefit allowance, employer paid life insurance, additional vacation/annual leave, and are not subject to State Disability Insurance payroll withholding. About this Role Do you enjoy working in a collaborative Human Resources (HR) environment? Do you have experience completing sensitive assignments for executive level staff? Then this is the position for you! The California Department of Human Resources (CalHR) is seeking a dynamic Executive Appointments Specialist with experience in performing HR services for high-level executives, Career Executive Assignments (CEAs), Exempt Appointments, and Position Control. If this sounds like you, then we encourage you to apply! Under the general direction of the Talent Acquisition Branch Chief (Supervisor II), the Analyst III is responsible for all aspects of the CEA and Exempt positions for CalHR and their partner agencies. They provide guidance and consultation on difficult and sensitive human resources (HR) issues, handling the more difficult HRO tasks, and formulating solutions or alternatives to resolve management problems. They also handle all aspects of position control for CalHR and their partner agencies, including the creation, tracking, and uploading of 607 forms. How to Apply Information about applying for a state job can be found here: Three Steps to a State Job. If you’re interested in exploring additional job opportunities at CalHR, please reach out to our recruitment team at CalHRTalentEngagement@calhr.ca.gov. We’d love to hear from you! You will find additional information about the job in the Duty Statement. Special Requirements All interested applicants are required to submit a Statement of Qualifications (SOQ). Please provide direct responses to each of the numbered items listed below. Applicants must number and include the full text of the SOQ items in their response. Please include specific examples of your education, training, and/or experience. SOQs should be limited to a maximum of two (2) pages, single-spaced, twelve-point Arial font. 1. This position requires a solid understanding of Human Resources (HR), specifically in the areas of Exempt Appointments, Career Executive Assignments (CEA), and Position Control. Describe your background, skills, and knowledge in these program areas. If you have limited experience in any area, explain how you would develop proficiency. 2. Describe a situation in which you consulted with management regarding a complex HR issue. What was the situation, your individual role, and the outcome? Your example should demonstrate your ability to analyze complex problems, implement an effective course of action, and evaluate success to help meet hiring needs. Please also include how you ensured compliance with HR laws, rules, policies, and procedures. 3. Describe a situation in which you handled sensitive, confidential, or restricted information, including the types of information involved, your role and level of responsibility, the specific safeguards or procedures you followed, and how you ensured compliance with applicable policies or regulations. Please do not include any names, identifying information, or confidential details in your response. Note:Applicants who do not follow these instructions may be disqualified from the selection process. Cover letters and resumes do not take the place of the SOQ. For helpful guidance on writing an effective SOQ, please see our Work4CA guide. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Demonstrated experience performing complex human resources analysis and consultation in executive appointments, classification and hiring, recruitment and selection, or position control. Experience supporting Career Executive Assignments (CEAs), exempt appointees, and executive leadership is particularly desirable. • Knowledge of California civil service laws, rules, policies, and procedures, and the ability to interpret and apply them to complex and sensitive personnel matters. • Ability to independently research issues, evaluate alternatives and potential impacts, and prepare complete, accurate, and actionable recommendations for management. • Strong written and verbal communication skills, including experience preparing analytical memoranda, justification packages, reports, and guidance that clearly explain complex personnel requirements. • Ability to establish effective working relationships, build credibility with executives and other stakeholders, and provide responsive, customer-focused consultation while communicating requirements and available options. • Ability to manage competing priorities and changing deadlines while maintaining accuracy, attention to detail, and timely follow-through. • Demonstrated sound judgment, discretion, integrity, and ability to safeguard sensitive personnel information. • Experience evaluating processes, identifying compliance risks and operational inefficiencies, and developing and implementing improvements, procedures, or staff resources.